This Privacy Code does not apply to information about business customers who carry on business as corporations, partnerships or other forms of association. Essex Powerlines does, however, protect the confidentiality of such information in accordance with the law and our own policies.
Personal Information Protection Principles
Essex Powerlines is accountable for the protection of all personal information within the organization’s possession or control, including any personal information that has been transferred to a third party for regulatory, legal or processing purposes. Essex Powerlines will require a comparable level of protection of this information from its third party relations.
2. Identifying Purposes
Personal information that Essex Powerlines collects from customers includes:
- the customer’s name and address and other contact information, such as telephone numbers and email addresses;
- the meter number(s);
- facts about consumption of electricity, water and sewer, both historic and current;
- information about a customer’s transactions, such as account numbers, account balances, payment history;
- information about payment for electric, water and sewer services, including general financial information;
- credit and reference information, such as date of birth, drivers license, previous addresses;
- medical information to be used in case of emergency power outages;
- bank information required for pre-authorized payments.
When an individual applies for service, Essex Powerlines will make the individual aware of the purposes for which Essex Powerlines is requesting the personal information. If Essex Powerlines identifies other purposes for which the personal information may be used, Essex Powerlines will seek the individual’s consent prior to such use. Essex Powerlines will advise that it is the individual’s right to refuse permission for Essex Powerlines to use personal information for any new purposes.
Additional purposes for collecting personal information may be identified to an individual before or at the time of collection. However, at a minimum Essex Powerlines will collect personal information for the following purposes:
- Billing and collection of payments for electric, water and sewer service
- Pre-authorized payment for services
- Priority restoration of electric service to the correct address and meter, as may be required by medical circumstances
- Energy sector legal, regulatory and settlement requirements
Essex Powerlines will obtain consent before or when it collects, uses or discloses personal information about an individual. An individual can provide consent to the collection, use and disclosure of personal information about them expressly or implicitly. Essex Powerlines will collect, use or disclose personal information without an individual’s consent only in limited circumstances as permitted by law. Subject to certain legal and contractual restrictions and reasonable notice, an individual can refuse or withdraw their consent to the collection, use or disclosure of personal information about them at any time. Withdrawal of consent may limit our ability to provide you with electricity services and the billing of water and sewer services.
All existing customers will be informed of what types of personal information have been collected, the purpose for the collection and the procedures available for contacting Essex Powerlines with any inquiries. All new customers will be provided with a consent form and an accompanying explanation about the collection, use and disclosure of their personal information when requesting service.
4. Limiting Collection
Essex Powerlines limits the amount and type of personal information it collects to that which is necessary for the business of the utility. Each affiliate of Essex Powerlines will be responsible for its own collection, use and disclosure of information. Personal information will be collected using procedures which are fair, transparent and lawful.
5. Limiting Use, Disclosure and Retention
Essex Powerlines will only use the personal information for the purpose for which it was collected as identified in principle #2, unless consent is given by the individual to use or disclose it for another purpose.
Essex Powerlines will develop explicit retention periods for closed accounts (zero balance), after which the personal information will be destroyed or made anonymous.
Under certain exceptional circumstances, Essex Powerlines may have a legal duty or right to disclose personal information without the individual’s knowledge or consent.
In order to ensure the reliable delivery of electric service and the correct billing for electric, water and sewer services, all personal information will be kept accurate, complete and up to date.
Individuals may challenge the accuracy and completeness of personal information about them and have it amended, as appropriate.
In executing its responsibilities with respect to the confidentiality of personal information, Essex Powerlines will employ a number of safeguards, appropriate to the sensitivity of the information, to protect personal information against loss or theft, as well as unauthorized access, disclosure, copying, use, or modification. Such safeguards will include physical measures, organizational measures and technological measures, for example locked filing cabinets, restricted access to offices, security clearances and limiting access on a “need to know” basis and use of passwords and encryption. Procedures for implementing these measures will be communicated to all employees and third parties to ensure compliance with this principle.
Essex Powerlines will make its policies and practices relating to the protection of personal information available to its customers. Essex Powerlines will keep its customers informed of these policies and practices and customers shall be provided access to all related policies and procedures via Essex Powerlines’ web page and bill inserts. The information will be available in a format that is easy to understand.
9. Individual Access
Any customer of Essex Powerlines can have access to the personal information about them that Essex Powerlines has in its possession or control and may request that their personal information be amended for purposes of accuracy and completeness.
10. Challenging Compliance
For more information, please contact us at: firstname.lastname@example.org